2022 Parish Council Minutes of Meetings

Before meeting starts there will be a 15 minute period for members of public to speak

1

Apologies for Absence -  To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.

The members resolved to accept the apologies and reasons for absence from Councillors Cowling and Morton, PCSO Law and District Councillor Grimble.

2

Welcome new member to Parish Council and resignation of Councillor Kealey

The members welcomed Councillor Cox to the Parish Council.  The Clerk to write a thank you letter to Mrs D Kealey.

3

To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests

Councillor Marris declared an interest in item 8.4 being a member of the village hall committee.

Councillor Grant declared an interest in item 10.1 being the owner of the property adjacent to the property with an appeal.

4

Minutes of meetings held on 11th May 2022 and 8th June 2022.

The minutes were amended to read that there was nothing to report from the Police, the minutes were then signed as a true and accurate record.

5

Matters and actions arising from meeting 11th May 2022 and results

1. Site meeting with Carol Slingsby (WLDC)

2. Cheques to be drawn up for payment
3. Donations to SVHC and Signpost
4. VAT Claim
5. 144492 – response to WLDC
6. RAF Scampton meeting
7. Bench
8. Footpath on weatherwalk

9. Transparency Code

Matters and actions arising from meeting 8th June 2022 and results

1. 144874 planning application
2. WLDC infrastructure info request

Clerk liaising with CS for date – update CS is unable to meet regarding this due to the criteria of the request.  Clerk to update KM

MM and DK

Clerk raised items on this agenda

MM to action

Response sent by clerk

DK attended – report circulated

MM obtained quote – circulated

Clerk contacted landowner, part cleared, will clear the entrance further.

All members to read

Response sent to WLDC

Clerk liaising with landowners update – all landowners details are with WLDC.

6

Policing matters to include:

Report received with no crimes or incidents to report.  Members discussed the sighting of someone selling cloths door to door.

7

County and District matters to include:

1. To consider and comment on Lincolnshire Minerals and Waste Local Plan (see email)

2. Invitiation to Celebration of Life Service 31.07.22 RSVP by 22.07.22

Members discussed the areas of extraction and were not aware of call for sites in this area.  No comment to be made.

Posters to be put up in the noticeboard (MM).  No members of the council present would like to attend.

8

Financial matters to include:

1. To approve and sign the Council's Annual Governance Statement for the 2021/2022 Annual Return for the financial year ended 31.3.22 prior to submission for external audit.

2. To approve and sign the Council's Annual Accounting Statements for the 2021/2022 Annual Return for the financial year ended 31.3.22 prior to submission for external audit.
3. To receive the Internal Auditor’s report.

4. Exemption certificate
    
5. £500 donation to Spridlington Village Hall
   
    
6. £150 donation to Signpost Magazine

7. To consider Glasdon quote for bench £505.22

8. LALC invoice £12.00 for lunch for clerks training day for payment
9. Invoice £153.41 for grasscutting

10. Bank account – new signatory.

Members perused the figures and discussed bank account charges.  Clerk to contact LALC to see if they can provide any recommendations.  Members also queried if the assets should be depreciated.  Resolved to accept the Governance statement and was duly signed.

Members accepted and resolved to sign the accounting statements.

Members accepted and resolved to sign the auditors report.
Members accepted and resolved to sign the exemption form.

As Councillor Marris had an interest in this item, it was agreed to postpone to the next meeting.
As agreed at the last meeting – a cheque was duly drawn up for Signpost Magazine.

Members discussed the quote and resolved to accept it.
Members resolved to accept this invoice and pay.

Resolved to accept and pay invoice.

Due to the resignation of Councillor Kealey, new signature(s) to be added to the mandate (MM)

9

Planning Matters to include:

1. 144492 – application at Ashbrook, Cliff Road, Spridlington – see email with appeal information.

2. RAF Scampton Meeting feedback (see email from DK)

Members had perused the appellants case document and resolved that the clerk write and ask for the first paragraph on page two to be redacted as the Chair of the Parish Council did not visit the property.

Members of the council had read the feedback from the previous meeting attended by Councillor Kealey.  A further meeting has been arranged on 25.07.22 – Councillor Cox would like to attend.  Clerk to reply to the RSVP.

10

Highways matters to include:

1. Temporary restriction at Cold Hanworth 01.08.22 to 26.08.22
2. Footpaths and highways repairs

Members noted the road restriction and dates.

It was noted that some repairs had been carried out, this was good news.

11

Clerks report to include:

1. Update from training day
2. Update from networking day

3. Website – to consider response from LALC

Clerk reported that the training and networking day had been useful in meeting other parish councils and updating knowledge.  Policies, procedures and standing orders need to be updated.  Clerk to send information to Councillors.

Pete Langford (via LALC) can maintain website for £150 plus vat for 10 hours, 5 hours could be carried over if needed or additional blocks of 5 hours can be purchased at £75 plus vat.  It was resolved that the council accept the 10 hours and go ahead with this as soon as possible.  Clerk to contact LALC/P Langford.

11

Councillors’ Reports: Councillors’ reports and items for inclusion on the next agenda: Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

There were no other items for discussion.

12

Date and time for next meeting 14.09.22,  7pm in Spridlington Village Hall.

As agreed.