May 2023 DRAFT Minutes Annual Parish Council Meeting
SPRIDLINGTON PARISH COUNCIL
Minutes of the Annual Meeting of the Parish Council held on 16/5/2023 at the Village Hall
Present:- Cllr M. Marris (Chairman), Cllr K.Morton, Cllr D Cox.
In attendance: Helen Pitman (Clerk)
Visitors: None.
1. Election of Chairman:- M. Marris. Proposed Cllr Morton. Seconded, D. Cox. Accepted.
2. Apologies for absence and reasons given:- Cllr R. Cowling. Accepted.
3. Co-option of councillor: No persons identified for co-option. Vacancies remain.
4. To receive declarations of interest in accordance with the 2011 Localism Act:- None.
5. Notes of meeting held on 14th March to be approved as minutes:-
The minutes were signed as a true record.
6. To elect a vice chair:- K. Morton. Proposed, Cllr Cox. Seconded, Cllr Marris. Accepted.
7. Chair and councils comments:- Chairman/RFO will look at the bank account later in the year. Council agreed to look at online banking agenda. Cllr Morton advised the defibrillator is to be fitted on 24th May and that permission has been granted by the church.
8. Clerk’s report on matters outstanding:-
a) Faldingworth Road sign: Reported to WLDC and has now been replaced.
b) CIL report:- Completed and sent to WLDC.
c) Trainings:- Cllr Morton booked on planning training. Date for finance training to be confirmed.
9. Planning matters:- Application 146359- no objections/comments. Cllr Cox attend RAF Scampton meeting on 20th March, notes of which were circulated. She informed council that WLDC had applied for an injunction but it has failed. Challenges to housing asylum seekers are carrying on and a full judicial review has been requested. If this is not successful, Home Office plans may go ahead with asylum seekers housed at RAF Scampton proposed August 2023.
10. Correspondence:- Circulated.
11. Financial matters:- Council resolved to pay: H. Pitman £292.95; Glendale £334.42; D. Cox £22.76; K. Morton £18; J. Whitham £60.
To approve Annual Return for year ended 31 March 2023
a) Execute Annual Governance Statement: Executed
b) To approve Statement of Accounts: Approved.
c) Execute Certificate of Exemption: Executed.
d) Execute review if internal audit: Audit had been carried out by M. Spratt as usual auditor unavailable. Chairman to ask Mr Thornally if he wishes to continue. If not, appoint M. Spratt for 2023/24.
12. Renewal of insurance policy and review inventory of assets:- Office items at previous clerk’s home have been removed from the insurance reducing the premium to £179.29. Cllr Morton asked that a risk assessment be written for council’s activities and that the assets be inspected annually. The chairman as RFO gave the clerk a copy of the asset register.
13. To review standing orders and financial regulations:- Previously adopted at January meeting.
14. Reports from outside bodies:- No one in attendance.
15. To discuss flooding on Faldingworth Road:- The chairman has contacted LCC about the problem but not heard anything. Clerk to chase
16. Items of information to be noted and if necessary to be dealt with at the next meeting:-
Cllr Morton asked for solar farm development to be agenda item at next meeting.
There being no other business the meeting closed at 7.59pm.